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Bulk Scheduling

Schedule multiple AI-powered interviews at once for candidates from the same job.

Access​

  1. Click Jobs in the sidebar and select a job
  2. Click the Bulk Schedule tab

Required permission: Job Permission ScheduleInterviews (Super Admins and Admins always have access)

Interview Types​

The landing page presents cards for each interview type:

TypeDescription
AI InterviewLive voice-agent interviews using a pre-defined AI Interview Template. Bulk scheduling is coming soon — schedule individually from each application for now.
One-Way VideoAsync video responses. Candidates record answers at their convenience before a deadline.

Click a card to start scheduling that interview type.

AI Interview Bulk Schedule​

info

Bulk scheduling for AI interviews is coming soon. Schedule AI interviews individually from each application's Interviews section in the meantime.

See AI Interviews for individual scheduling details.

One-Way Video Bulk Schedule​

Schedule one-way video interviews for multiple candidates.

Requirements​

Steps​

  1. Click the One-Way Video card
  2. Use filters to narrow applications
  3. Check applications to include
  4. Click Schedule
  5. In the dialog:
    • Select One-Way Template (required) — the question set candidates will respond to
    • Set Thinking Time Per Question — time to prepare before recording. Pre-populated from the selected template's default.
    • Set Allowed Retakes Per Question — how many times candidates can re-record. Pre-populated from the selected template's default.
    • Set Submission Deadline (maximum 1 week from today, defaults to 7 days from now)
    • Add optional Instructions for Candidates — shown before candidates start (Markdown supported)
    • Expand Advanced Options to customize Interview Title Template
  6. Click Schedule Interviews

Default Title Template: One-Way Video - {first_name} {last_name}

Progress​

A progress panel shows scheduling status for each candidate. Each candidate receives an invitation email with a link to complete the one-way interview.

Selection Controls​

ActionHow
Select individualClick the checkbox next to an application
Select all on pageClick the header checkbox
Clear selectionClick the header checkbox again

Filters​

FilterDescription
StageFilter by pipeline stage
SearchSearch by candidate name

Applications are automatically scoped to the current job.

Error Handling​

"Failed to schedule"​

  • Check your permissions
  • Verify the job is active
  • Try scheduling one at a time from the application's Interviews section

Tips​

  • Start with a small batch to test your template configuration
  • Use consistent title templates for easy filtering in Calendar
  • Check that candidate email addresses are valid