Candidates
Build and manage your centralized candidate database.
Overview
The Candidates module provides a centralized database for managing candidate profiles, resumes, applications, and talent pool memberships. It features AI semantic search that ranks results by intent (not just keywords), AI-generated structured filters, resume parsing with auto-fill, bulk resume upload, and comprehensive candidate tracking across all your jobs.
Key Features
| Feature | Description |
|---|---|
| Advanced Search | Text search, AI semantic search with natural-language ranking, and manual structured filters |
| Resume Auto-Fill | Upload resume to automatically populate candidate profile |
| CSV Import | Bulk import candidates from spreadsheets |
| Multi-Resume Storage | Store multiple resumes per candidate |
| Application Tracking | View all candidate applications across jobs |
| Talent Pools | Organize candidates into custom collections |
| Match Scoring | Blended match scores combining filter-based and semantic relevance signals |
Quick Start
- Click Candidates in the sidebar
- Click Add Candidates to upload resumes or enter details manually, or click Import CSV for bulk CSV import
- Review the extracted data and correct any errors
- Click Create Candidates
After creating, you can:
Who Can Access
Access to the Candidates module requires the manageCandidates capability. Super Admins and Admins always have access regardless of capabilities.
| Action | Requirement |
|---|---|
| View candidate list and profiles | manageCandidates capability |
| Add candidates / upload resumes | manageCandidates capability |
| Edit candidate profiles | manageCandidates capability |
| Import candidates via CSV | manageCandidates capability |
See Permissions for details.
Candidate vs Application
Remember the distinction:
- Candidate = the person (one record in your database)
- Application = submission to a job (can have many per candidate)
Example: Jane Smith is one candidate with three applications: Frontend Developer, Senior Engineer, and Tech Lead.
In This Section
- Searching Candidates — Find candidates with text and AI search
- Adding Candidates — Manual entry with resume auto-fill
- CSV Import — Bulk import from spreadsheets
- Candidate Profile — Profile layout, resumes, applications, and status management
- Candidate Comparison — Side-by-side comparison of up to 4 candidates