Reports
Analyze your recruitment data with built-in and custom reports.
Overview
The Reports module provides data-driven insights into your hiring process. Track source performance, time to hire, pipeline status, and more. Export reports to PDF for sharing with stakeholders.
Key Features
| Feature | Description |
|---|---|
| Source Performance | Track which channels bring the best candidates |
| Time to Hire | Analyze hiring speed by department |
| Candidate Applications | Monitor application volume and trends |
| Pipeline Status | See candidates at each stage with conversion rates |
| Candidate Scoring | Review ratings and scoring patterns |
| Rejected Candidates | Understand rejection reasons and patterns |
| Custom Reports | Run pre-configured custom reports (CSV export) |
Quick Start
- Click Reports in the sidebar
- Select a report type from the menu
- Reports load automatically with a default 90-day date range
- (Optional) Adjust the date range and filters, then click Apply Filters
- Click Export Report to print/save as PDF
How to Access Reports
Step 1: Click Reports in the main navigation
Step 2: Choose a report from the sidebar. The sidebar has two sections:
Reports & Analytics
- Source Performance (default)
- Time to Hire
- Candidate Applications
- Pipeline Status
- Candidate Scoring
- Rejected Candidates
Custom Reports
- Custom Reports
Step 3: The report loads automatically with data from the last 90 days. Adjust filters as needed.
Step 4: (Optional) Change the date range or other filters, then click Apply Filters
Result: Report loads with summary cards, charts, and tables
Reports Overview
| Report | What It Shows | Best For |
|---|---|---|
| Source Performance | Applications, hires, conversion by source | Finding best recruitment channels |
| Time to Hire | Days to fill positions by department | Identifying slow processes |
| Candidate Applications | Application volume over time | Tracking hiring trends |
| Pipeline Status | Candidates at each stage | Finding bottlenecks |
| Candidate Scoring | Ratings and consistency | Ensuring fair evaluations |
| Rejected Candidates | Rejection reasons and patterns | Improving screening |
| Custom Reports | Pre-configured database reports | Specialized analysis |
Who Can Access
Access to the Reports module requires the viewReports capability. Super Admins and Admins always have access regardless of capabilities.
All report types — including viewing, filtering, exporting to PDF, and running custom CSV reports — are available to any user who has the viewReports capability.
Filtering Reports
All reports (except Custom Reports) share a common filter bar:
| Filter | Description |
|---|---|
| Date Range | Start and end date for report data |
| Departments | Filter by one or more departments |
| Jobs | Filter by specific job postings. Each option shows the job title, experience level, location type, city, and country. For Recruitment Agency organizations, the client name is also shown. Search works across all these fields. |
Date Range Quick Options
| Option | Description |
|---|---|
| Last 7 Days | Past week |
| Last 30 Days | Past month |
| Last 90 Days | Past quarter |
| This Month | Current month |
| Last Month | Previous month |
| This Quarter | Current quarter |
| Last Quarter | Previous quarter |
| This Year | Current year |
Exporting Reports
Every report (except Custom Reports) has an Export Report button that uses browser print functionality.
Step 1: Set your filters and click Apply Filters
Step 2: Click Export Report
Result: Browser print dialog opens - save as PDF or print
Export Notes
- Filter bar is hidden during print/export
- Charts and sections have page breaks for readability
- Custom Reports export as CSV files directly
In This Section
- Source Performance - Track recruitment channels
- Time to Hire - Analyze hiring speed
- Candidate Applications - Monitor application trends
- Pipeline Status - Track funnel metrics
- Candidate Scoring - Review rating patterns
- Rejected Candidates - Understand rejections
- Custom Reports - Run pre-configured database queries