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Pipeline Status Report

Track candidates at each stage and find bottlenecks.

Goal​

See where candidates are in your hiring funnel. Find stages with high drop-off and improve conversions.

How to Access​

Step 1: Go to Reports > Pipeline Status

Step 2: Set your date range

Step 3: (Optional) Filter by departments or jobs

Step 4: Click Apply Filters

Summary Cards​

Four cards show key metrics at the top.

CardDescription
Total CandidatesAll candidates in the pipeline
Overall ConversionPercentage reaching final stage
Bottleneck StageStage with highest drop-off
Active CandidatesCurrently in process (not hired/rejected)

Charts​

Recruitment Funnel​

Bar chart showing the funnel shape (spans full width).

ElementDescription
BarsEach stage from Applied to Hired
Bar heightNumber of candidates at stage
OrderLeft to right (funnel narrows)

Conversion Rates by Stage​

Bar chart showing percentage moving between stages.

ElementDescription
X-axisStage name
Y-axisConversion percentage
Bar heightConversion rate

Drop-off Analysis​

Bar chart showing where candidates leave the process.

ElementDescription
X-axisStage name
Y-axisDrop-off percentage
Bar heightCandidates lost at this stage

Average Time in Stage​

Bar chart showing days candidates spend at each stage.

ElementDescription
X-axisStage name
Y-axisDays
Bar heightAverage time at stage

Current Stage Distribution​

Pie chart showing candidate distribution now.

ElementDescription
SlicesEach pipeline stage
SizePercentage of candidates

Pipeline Health Indicators​

Three cards show pipeline health.

Pipeline Health Card​

MetricBadgeDescription
Healthy FlowGreenStages with less than 20% drop-off
BottlenecksYellowStages with over 30% drop-off
Critical StagesRedStages with over 50% drop-off

Performance Metrics Card​

MetricDescription
Best Performing StageHighest conversion rate
Worst Performing StageHighest drop-off rate
Pipeline EfficiencyOverall conversion percentage

Recommendations Card​

System-generated tips:

  • "X stage(s) have critical drop-off rates (>50%). Review and optimize these stages."
  • "Multiple bottlenecks detected (>30% drop-off). Consider streamlining the recruitment process."
  • "Low overall conversion rate (<5%). Review candidate qualification criteria and sourcing strategy."
  • "Pipeline conversion rate is below optimal. Focus on improving stage-to-stage transitions." (triggers when overall conversion rate is under 50%)
  • "X stage(s) have extended processing times (>30 days). Consider optimizing these stages."
  • "High percentage of candidates still in pipeline. Consider accelerating decision-making processes." (triggers when more than 70% of total candidates are still active)
  • "Pipeline performance is healthy. Continue monitoring for optimization opportunities."

Detailed Table​

Table showing all stage metrics.

ColumnDescription
StagePipeline stage name
CandidatesNumber at this stage
Conversion RatePercentage moving to next stage
Drop-off RatePercentage not advancing
Avg. Time in StageDays at this stage
StatusHealthy, Needs Attention, or Critical

Status Colors​

StatusDrop-off RateBadge Color
HealthyUnder 30%Green
Needs Attention30% to 50%Yellow
CriticalOver 50%Red

Tips​

  • High drop-off at screening? Job requirements may be too strict
  • Interview stage bottleneck? Add more interviewers or streamline
  • Long time in a stage? Decision-makers may be slow
  • Critical stages need immediate attention

Common Questions​

Q: What is a healthy conversion rate? A: Varies by stage. Applied to Screened: 30-50%. Final stages: 60-80%.

Q: Why is my funnel so narrow? A: This is normal. More candidates apply than get hired. Focus on quality.

Q: How do I fix a bottleneck? A: Review the stage process. Add resources, reduce steps, or improve criteria.

Q: What does "Active Candidates" mean? A: Candidates currently in process. Not yet hired or rejected.