Make Your First Hire

Review applications, conduct interviews, and hire your first candidate.

Review Applications

When candidates apply, they appear in your job's pipeline.

1. Go to Jobs → Select your job
2. Click the Applications tab to see candidates — use the view toggle to switch between List and Kanban

Applications are organized by stage:

Stage	Description
Applied	New applications to review
Screening	Under review or initial evaluation in progress
Interview	Scheduled or completed interviews
Offer	Offer extended, awaiting response
Hired	Accepted offer

View Candidate Details

Click any candidate card to see:

• Resume and contact information
• Application responses
• Interview history
• Team evaluations

Move Candidates Through Pipeline

Drag and drop candidates between stages in the Kanban view, or:

1. Open the application
2. Click the stage dropdown in the header
3. Select the next stage

Schedule an Interview

For promising candidates, schedule a human or AI interview.

AI Interview (Recommended for Efficiency)

1. Open the application
2. Scroll to the Interviews section
3. Click Schedule Interview → select AI Interview type
4. Set deadline for completion
5. Click Send Invitation

The candidate receives an email link to complete a 60-minute interview with Quinn (AI agent).

Manual Interview

1. Open the application
2. Scroll to the Interviews section and click Schedule Interview
3. Select interview type: Phone, Video, or In-Person
4. Choose date and time
5. Add interviewers
6. Click Send Invitation

Both candidate and interviewers receive calendar invitations.

Submit Evaluation

After interviewing a candidate, submit your feedback:

1. Open the application
2. Scroll to the Evaluations section and click Add Evaluation
3. Rate each dimension (technical skills, communication, etc.)
4. Add comments and recommendation
5. Click Submit

tip

Submit evaluations within an hour of the interview while details are fresh.

Extend an Offer

When ready to hire:

1. Move candidate to Offer stage
2. Prepare your offer details outside VoiceHire
3. Send offer via email or phone
4. Update status when candidate responds:
   • Accepted → Move to Hired
   • Declined → Add note with reason

Complete the Hire

When the candidate accepts:

1. Move candidate to Hired stage
2. Send any automated welcome emails (if configured)
3. Close the job if the position is filled:
   • Go to Jobs → Select job
   • Click the status dropdown in the job header and select Closed

Reject Candidates

For candidates who don't advance:

1. Open the application
2. Click Reject in the application header
3. Select a reason (optional but recommended)
4. Choose whether to send rejection email
5. Click Confirm

note

Rejected candidates can be added to talent pools for future opportunities.

Next Step

Explore advanced features and next steps →