Job Specifications
Configure job settings and manage the hiring team for a job.
Configuration
Job configuration settings cover the job code, billing rates (agencies), and automated email notifications.
Access
- Open a job and go to the Overview tab
- In the Configuration card in the sidebar, click the pencil icon
Required permission: Job Permission EditJob (Super Admins and Admins always have access)
Job Code
Internal reference number for tracking and integration.
- Required: No
- Max 50 characters
- Example:
ENG-2024-001,REQ-12345
Email Notifications
Control automatic emails sent to candidates for this job.
| Setting | Description |
|---|---|
| Application Received | Send a confirmation email when an application is received |
| Rejection | Send an email when a candidate is rejected |
Both are toggles — enabled or disabled per job.
Billing (Agencies)
For recruitment agencies, two billing rate fields are available:
| Field | Description |
|---|---|
| Quoted Bill Rate | Initial rate proposed to the client |
| Agreed Bill Rate | Final negotiated rate |
Both fields display currency and frequency based on the job's compensation settings.
Saving
Click Save in the dialog to apply changes. The Configuration card on the Overview page updates immediately without a page reload.
Job Team
The Team step in the Job Setup Wizard lets you manage which users are assigned to a job and what permissions they have through their Job Role.
Access
- Open a job and click the gear icon (Job Settings) in the header, then select Team — or open the wizard (pencil icon) and navigate to Step 5 — Team
Required permission: Job Permission EditJob (Super Admins and Admins always have access)
Team Members Table
The Team step shows all assigned users with the following columns:
| Column | Description |
|---|---|
| Name | Full name of the team member |
| Email address | |
| Role | The Job Role assigned to this user |
| Added | When the team member was added |
| Actions | Change role or remove |
Adding Team Members
- Click Add Member in the top-right corner
- Search for a user by name or email
- Select the user
- Choose their Job Role
- Confirm to add them
Changing a Team Member's Role
- Click the edit (pencil) icon on the team member's row
- A role dropdown appears inline
- Select the new Job Role
- The change saves immediately
Removing Team Members
Click the trash icon on the team member's row and confirm. The user loses access to the job based on their new absence from the team.
Job Roles define what each team member can do on the job — for example, which tabs they can see, whether they can move candidates, or schedule interviews. Job Roles are configured under Users & Roles.
Direct Employer vs Agency
| Setting | Direct Employer | Agency |
|---|---|---|
| Job Code | Yes | Yes |
| Application Received Email | Yes | Yes |
| Rejection Email | Yes | Yes |
| Quoted Bill Rate | Optional | Yes |
| Agreed Bill Rate | Optional | Yes |
| Team Members & Job Roles | Yes | Yes |