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Job Roles

Job roles are permission templates. When you add someone to a job's team, you assign them a job role that controls what they can do on that specific job — whether they can edit the job, move candidates, schedule interviews, and more.

Before You Start​

Required permission: Admin or Super Admin

Navigate to Manage > Job Roles to manage roles.

Job Roles List​

The list shows all job roles with these columns:

ColumnDescription
NameRole name and description (if set)
Type"Built-in" (indigo badge) or "Custom" (blue badge)
PermissionsCount of permissions granted to this role
MembersNumber of job team members currently using this role
ActionsLink to view role details

You can search by name or description, sort by any column, and paginate through results.

Built-in vs Custom Roles​

TypeDescription
Built-inPre-configured roles provided by VoiceHire. Cannot be deleted.
CustomRoles you create for your organization. Can be edited and deleted.

Create a Job Role​

Goal: Define a new permission template for your team.

Steps​

  1. Go to Manage > Job Roles
  2. Click Create Role
  3. In the dialog, enter:
    • Name (required) — e.g., "Hiring Manager", "Interviewer"
    • Description (optional) — what this role is for
  4. Click Create

Result: The role is created with no permissions. You are taken to the edit form where you can select which permissions to grant.

Role Form Fields​

FieldRequiredLimit
NameYes100 characters
DescriptionNo500 characters

Edit a Job Role​

Goal: Update a role's name, description, or permissions.

Steps​

  1. Go to Manage > Job Roles
  2. Click Details for the role you want to edit
  3. Click Edit in the page header
  4. Update the name or description
  5. Check or uncheck permissions using the permission grid
  6. Click Save Changes

Each permission category has a Select All checkbox to grant or remove all permissions in that category at once.

info

Built-in roles can be viewed but not edited or deleted. Only custom roles can be modified.

Delete a Job Role​

Custom roles that are no longer needed can be deleted from the role details page. Click Delete in the page header. Deletion is permanent and cannot be undone.

Built-in roles cannot be deleted.

Role Details Page​

The details page shows:

  • Role name and description
  • Type badge (Built-in or Custom)
  • Status badge (Active or Inactive)
  • Full permission grid — each permission shows a green checkmark if granted or a gray X if not

Example: Create an Interviewer Role​

Scenario: Create a role for people who only conduct interviews.

  1. Go to Manage > Job Roles → Create Role
  2. Name: "Interviewer", Description: "Conducts interviews and submits feedback"
  3. Click Create
  4. On the edit page, select:
    • Candidate Pipeline: View Candidate Profile, View Resume
    • Interviews: Schedule Interviews, Submit Feedback, View Other Feedback
    • Collaboration: View Comments, Leave Comments
  5. Click Save Changes

Result: When assigned this role on a job, the user can view candidates and manage interviews but cannot edit the job or move candidates through stages.