Jobs and Applications

Understanding the relationship between jobs and applications.

Jobs

A job is a position you want to fill.

Job Properties

Property	Description
Title	Position name (e.g., "Senior Software Engineer")
Department	Team or division
Location	Office location or "Remote"
Employment Type	Full-time, Part-time, Contract, Temporary
Description	Role details, requirements, benefits
Pipeline	Stages candidates move through
Application Form	Fields and questions for applicants
Status	Draft, Published, On Hold, Internal, Closed

Job Lifecycle

Draft → Published → Closed
           ↓    ↘
        On Hold  Internal

• Draft — Job created but not visible to candidates
• Published — Live on career page, accepting applications
• On Hold — Temporarily pausing new applications
• Internal — Visible only to the internal team, not on the public career page
• Closed — No longer accepting applications

Career Page

Published jobs appear at: careers.voicehireats.com/your-company

Each job has a direct URL you can share on job boards and social media.

Applications

An application is a candidate's submission for a specific job.

Application Properties

Property	Description
Candidate	The person who applied
Job	The position they applied for
Stage	Current pipeline stage (e.g., Applied, Screening, Interview, Hired, Rejected)
Submitted At	When they applied
Source	Where they came from (career page, referral, etc.)

Application vs Candidate

This distinction matters:

Concept	Scope	Example
Candidate	The person	Jane Smith
Application	One job submission	Jane's application to "Senior Engineer"

One candidate can have multiple applications:

• Jane applied to "Senior Engineer" in January
• Jane applied to "Engineering Manager" in March
• Both are separate applications, same candidate

Application Sources

Track where candidates come from:

Source	Description
Career Page	Applied through your VoiceHire career page
Direct Link	Used shared job URL
Referral	Referred by employee
Manual Entry	Added by recruiter
CSV Import	Bulk imported

Managing Jobs

Create a Job

1. Jobs → + New Job
2. Fill in details
3. Configure application form
4. Configure AI evaluation (optional)
5. Publish

Edit a Job

1. Jobs → Select job → Settings
2. Make changes
3. Save

note

Changes to published jobs take effect immediately.

Clone a Job

Duplicate an existing job as a starting point:

1. Jobs → Select job → ⋮ menu → Clone
2. Modify as needed
3. Publish

Close a Job

When a position is filled:

1. Jobs → Select job → Settings
2. Close Job
3. Choose whether to notify pending candidates

Closed jobs no longer accept applications.

Managing Applications

View Applications

Applications are scoped to a job:

From a job:

1. Jobs → Select job → Applications tab
2. See all applications organized by stage

Move Applications

Drag and drop between stages, or:

1. Open candidate profile
2. Move to Stage → Select stage

Bulk Actions

info

Bulk actions on applications are not currently available in the job pipeline view.