Form List
View and manage all your forms in one place.
Access the Form List
Step 1: Go to Manage > Forms.
Result: You see the forms list page.
Page Layout
The forms list page has:
| Element | Description |
|---|---|
| Header | Page title ("Forms"), description, and Create Form button |
| Search | Text input to search forms |
| Table | All forms with details and expandable rows |
Search Forms
Find forms quickly using the search box.
Step 1: Type your search term in the search box.
Result: The table filters as you type.
Searchable Fields
Search works on these fields:
- Form name
- Description
- Form type
- Version
Table Columns
| Column | Sortable | Description |
|---|---|---|
| Name | Yes | Form name (click to view details) |
| Type | No | Badge showing form type (Evaluation, Follow-up, Apply, or Interview Feedback) |
| Questions | No | Number of questions in the form |
| Version | Yes | Current version number with active indicator |
| Created Date | Yes | When the form was created |
Form Type Badges
Forms show colored badges by type:
| Badge Color | Form Type |
|---|---|
| Purple | Evaluation |
| Green | Follow-up, Apply, Interview Feedback |
Version Indicator
Active forms show an animated green dot next to the version number. This indicates the form is the current active version.
Sort Forms
Click any sortable column header to sort.
Step 1: Click the column header (Name, Version, or Created Date).
Step 2: Click again to reverse the sort order.
Result: The table sorts by that column.
Default sort: Created Date (newest first, descending)
Row Expansion
View more details without leaving the list.
Step 1: Click anywhere on a form row.
Step 2: The row expands to show additional details.
Result: You see the form description and timestamps.
Expanded Row Details
| Field | Description |
|---|---|
| Description | Form description text (or "No description available" if empty) |
| Created | Full date and time created |
| Last Modified | When the form was last edited (if modified) |
Pagination
Navigate through large form lists.
| Control | Action |
|---|---|
| Page numbers | Jump to a specific page |
| Previous/Next | Move one page at a time |
| Page size | Show 10, 25, 50, or 100 forms |
View Form Details
Step 1: Click on a form name in the table.
Result: You go to the form detail page.
See Form Details for more information.
Create a New Form
Step 1: Click the Create Form button in the top right.
Result: You go to the form builder page.
See Creating Forms for the full guide.
Empty State
If you have no forms yet:
- The table shows an empty state message
- Click Create Form to build your first form
Form Details Page
When you click a form name, you see the detail page.
Page Header
| Element | Description |
|---|---|
| Form Name | Title of the form |
| Type Badge | Form type badge (Evaluation, Follow-up, Apply, or Interview Feedback) |
| Description | Form description (if added) |
| Version Dropdown | Select different versions to view (opens in new tab) |
| Edit Button | Open the form editor |
| Delete Button | Remove the form |
Two-Column Layout
The detail page shows:
| Left Side | Right Side |
|---|---|
| Questions list | Live form preview |
Questions List
Shows all questions in the form:
- Question text
- Question type badge
- Required indicator
- Order number
Live Preview
See how the form looks to candidates or interviewers. This preview updates when you edit the form.
Version History
Forms track changes with version numbers. Each time you save changes to a form, a new version is created.
View Past Versions
Step 1: On the form detail page, click the version dropdown.
Step 2: Select a version from the list.
Result: The selected version opens in a new browser tab.
Version Labels
| Label | Meaning |
|---|---|
| Version X | Version number |
| (Active) | Currently published version |
Delete a Form
Step 1: Open the form detail page.
Step 2: Click the Delete button.
Step 3: Confirm the deletion in the dialog.
Result: The form is removed from your account.
Deleting a form cannot be undone. Make sure the form is not assigned to any active jobs.
Tips
- Use descriptive names to find forms easily
- Check the Questions count before opening large forms
- Use search to filter forms quickly
- Review the preview before assigning forms to jobs
- Use row expansion to quickly view form details without navigating away
Common Questions
How many forms can I create?
There is no limit on the number of forms you can create.
Can I restore a deleted form?
No. Deletion is permanent. Make sure the form is not needed before deleting.