Email Integrations

Send emails through your own email server.

Overview

Email integration lets you use your company email account for VoiceHire communications. Configuring SMTP improves email deliverability and maintains your professional branding.

Access Email Integrations

1. Go to the Integrations section in the sidebar
2. Click Email

Page Layout

The Email Integrations page displays the SMTP configuration card for outgoing email.

A security notice appears at the top with two pieces of guidance: for Gmail and Yahoo users it recommends using App Passwords instead of your regular password; for Office 365/Outlook users it notes that SMTP access must be enabled in account settings.

The card displays a color-coded status badge: green Configured when a connection is set up, or gray Not Configured when no connection exists.

SMTP Configuration

SMTP lets you send emails through your email account.

SMTP Form Fields

Field	Required	Description
Email Provider	Yes	Provider preset or Custom
SMTP Host	Yes	Server address (auto-fills for presets)
SMTP Port	Yes	Server port (auto-fills for presets)
Username	Yes	Your email address
Password	Yes	Your password or app password
Encryption	Yes	TLS (Recommended), STARTTLS, SSL, or None (Not Secure)
From Name	No	Display name in sent emails. The email address used as the sender will be the value of the Username field.

tip

When you select a provider preset (such as Gmail or Outlook), a contextual info box appears below the provider dropdown with provider-specific guidance, including app password instructions where required.

note

The Test Connection and Save Configuration buttons are disabled until all required fields are filled in and valid. Both buttons display a loading indicator while their respective operations are in progress.

Configure SMTP

1. Find the SMTP (Send Email) card
2. Click Configure SMTP
3. Select your Email Provider from the dropdown
4. Enter your Username (email address)
5. Enter your Password (or app password)
6. Optionally enter a From Name
7. Click Test Connection to verify settings
8. Click Save Configuration

tip

Click Cancel at any time to discard your changes and close the form.

Result: The SMTP card shows a green Configured badge. Emails send from your account.

Edit SMTP Configuration

1. Click Edit Configuration on the SMTP card
2. Update your settings
3. Click Test Connection to verify
4. Click Save Configuration

Disconnect SMTP

1. Click Disconnect SMTP on the SMTP card

Result: Emails return to default VoiceHire sender. The SMTP card shows a gray Not Configured badge.

Provider-Specific Setup

Gmail

Gmail requires an App Password. Regular passwords do not work.

Create Gmail App Password:

1. Go to Google Account Security
2. Enable 2-Step Verification if not already on
3. Go to App passwords
4. Select app: Mail
5. Select device: Other and enter VoiceHire
6. Click Generate
7. Copy the 16-character password

Gmail SMTP Settings:

Setting	Value
Host	smtp.gmail.com
Port	587
Encryption	TLS

Outlook.com / Hotmail

Use your regular password for personal Microsoft accounts.

Setting	Value
Host	smtp-mail.outlook.com
Port	587
Encryption	STARTTLS

Yahoo Mail

Yahoo requires an App Password.

Create Yahoo App Password:

1. Go to Yahoo Account Security
2. Click Generate app password
3. Select Other and enter VoiceHire
4. Click Generate
5. Copy the password

Yahoo SMTP Settings:

Setting	Value
Host	smtp.mail.yahoo.com
Port	587
Encryption	TLS

Office 365

Use your work email credentials.

Setting	Value
Host	smtp.office365.com
Port	587
Encryption	STARTTLS

note

Some Office 365 administrators disable SMTP access. Contact your IT team if you cannot connect.

Custom Provider

For other email providers:

1. Select Custom as the provider
2. Enter your server's settings manually
3. Contact your email provider for correct values

Encryption Options

Option	SMTP Port	Description
TLS	587	Starts plain, upgrades to secure
STARTTLS	587	Similar to TLS
SSL	465	Direct secure connection
None	25	Not secure - avoid

Common Questions

Q: Why do I need an app password for Gmail?

A: Google blocks regular passwords for third-party apps. App passwords are more secure and can be revoked individually.

Q: Will emails show in my Sent folder?

A: Yes. Emails sent through SMTP appear in your email account's Sent folder.

Q: What if my connection stops working?

A: Check if your password changed or if app password was revoked. Reconfigure the integration with updated credentials.

---

Related:

• Platform Integrations - Connect calendar services
• Email Templates - Customize email content